This Effective Records and Information Management course has been designed to provide you with the latest information to improve the management of your organisation’s records.

With a tougher data protection framework now in force, it is essential that you have the most effective records and information management procedures in place.

Attend this essential Effective Records and Information Management training course to gain actionable strategies for transferring to, and managing digital records. Leave the day with the knowledge to excel in information management and take away practical guidance for the retention and deletion of records.

About the Chair: Paul Gibbons
Paul Gibbons is a leading expert in information rights and management with many years experience in the field. With a background in the pharmaceutical industry, Paul then became the first Parliamentary Records Manager, and later prepared the Mayor of London for the implementation of the Freedom of Information Act. His experience also covers working for a London Healthcare Trust and a college of the University of London.

Paul has subsequently worked as an information governance manager, managing compliance with the Data Protection Act and other legislation in the NHS and in higher education. Since 2010 he has been writing the respected FOI Man blog and now provides training and consultancy in information rights and management to the public sector and beyond.


09:15 - 09:45

Coffee & Registration

09:45 - 10:00

Chair's Welcome & Introduction

Confirmed

Paul Gibbons

Information Rights Consultant
10:00 - 11:00

Workshop: Records Management and Legislation

In this session, delegates will benchmark their current records management procedures against the latest data protection legislation.

  • Understand the terminology used in records and information management
  • Benchmark your records management procedures against current data protection legislation
  • Understand other relevant records management legislation
  • Ensure your records management procedures are compliant with legislation
  • Identify the key features of a successful records management programme

Confirmed

Paul Gibbons

Information Rights Consultant
11:00 - 12:00

Workshop: Instilling an Effective Records Management Culture

Delegates will work with the trainer and peers to create strategies to instill an effective records management culture. 

  • Effective cultural change: achieving buy in from management, and getting everyone to understand the importance of effective records management
  • Understanding the terminology used in records management
  • Benefits and risks associated with records management
  • How records management assists compliance with GDPR and other legal requirements

Confirmed

Paul Gibbons

Information Rights Consultant
12:00 - 13:00

Effective Digitalisation of Records

  • Learn how to smoothly transition to paperless
  • Develop effective scanning techniques and categorising of records to ensure the usability of your digital records
  • Gain an understanding of the most up to date digital technology
  • Learn how to use digital tools to help move away from paperless
  • Develop techniques for managing digital records, including emails
  • Digitising paper records – benefits and risks
  • Take back a digital preservation action plan

Confirmed

Barry Moult

Information Governance Consultant
13:00 - 14:00

Lunch

  • Learn how to transition to paperless
  • Develop effective scanning techniques and categorising of records to ensure the usability of your digital records
  • Develop techniques for managing digital records, including email
  • Digitising paper records – benefits and risks
  • Digital preservation – ensuring records are preserved for the long term

Confirmed

Barry Moult

Information Governance Consultant
14:00 - 16:00

Workshop: Designing a Retention Toolkit

This extended workshop session, gives you the practical guidance to develop more effective retention schedules.

  • Identify what records should be retained and when to delete
  • Ensure your retention schedule complies with the GDPR
  • Disposing of records securely and correctly
  • Develop a more effective retention plan to your organisation
  • Ensure that your retention schedule reflects the needs of your organisation
  • Understand the different kinds of retention schedules and their strengths and weaknesses
  • Apply your retention schedule in the most effective way
  • Take back a comprehensive toolkit

Confirmed

Paul Gibbons

Information Rights Consultant
16:00 - 16:15

Closing Remarks & End

Learn best practice from Elizabeth Barber, who is the Chair of the Public Sector Group of the Information and Records Management Society.

  • Learn what the Freedom of Information Section 46 Code of Practice tells us about successful records management programmes
  • Identify what records your organisation needs to keep
  • Learn techniques for getting control over your information
  • Maintaining an effective audit trail of your records
  • Ensuring that records are kept securely
  • Utilise the National Archives self-assessment tool to review progress

Confirmed

Elizabeth Barber

Records Manager, Kent County Council

Paul Gibbons

Information Rights Consultant

Paul Gibbons is a leading expert in information rights and management with many years experience in the field. With a background…

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Elizabeth Barber

Records Manager, Kent County Council

Elizabeth Barber has been Records Manager for Kent County Council since 1993. Originally qualifying as an archivist in 1987, Elizabeth…

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Central London

Q: Can I make a provisional booking?

A: Unfortunately, we do not accept provisional bookings. Registrations are subject to our terms and conditions. View terms and conditions here

Q: Can I book without a purchase order number?

A: Yes. Simply email [email protected] after you have booked the course, with your Purchase Order Number. Please quote your order number and the course you are booked onto.

Q: Is lunch included?

A: Yes, a two-course hot buffet is served at lunch. Tea and coffee are served throughout the day.

Q: I have special dietary requirements, how can I request this?

A: Special dietary requirements can be catered for, please ensure you include this in the further information box when registering your place. If you have forgotten to add this, you can also send your requirements to [email protected] or call 0800 542 9440. Please let us know as soon as possible so we can ensure your needs are met.

Q: I have just registered for the course, when will I receive the joining instructions?

A: You will receive the joining instructions and reminders, 2 weeks, 1 week and 3 days before the course date. Please check your spam box to see whether the joining instructions were sent there, if not please call 0800 542 9440 so we can have these sent to you immediately.

Q: I can no longer attend the course, can a colleague attend in my place?

A: Substitutions may be made at any time but must be made no later than 48 hours prior to the event. Please call 0800 542 9440 or email [email protected] with the replacement's details.

Q: What is your cancellation policy?

A: Cancellations must be received in writing 30 working days before the date of the event and will be subject to a £195+VAT administration fee. Cancellations received after this time will be subject to the full delegate fee.

Q: Why haven’t I received the speaker’s presentation?

A: Speakers presentations are sent a week after the event date. Please contact a member of the UMG team on 0800 542 9440 or [email protected] if it has been more than a week.

Q: Will there be WI-FI?

A: Yes, all our venues have the latest technology, offer full audio visual support and WI-FI.

Q: Can’t find what you are looking for?

A: Why not contact a member of the UMG team on 0800 542 9440 or email [email protected]