Blog

Getting The Most Out Of Your Meeting With Minutes

According to a survey conducted by Crowne Plaza Hotel and Resorts, the average employee will spend almost 13 working days per year in meetings with 56% of workers believing that they are ‘unproductive’.

That’s roughly the equivalent of…

  • Watching Netflix for 110 hours
  • Flying to the moon and back 4 times
  • Listening to Bohemian Rhapsody 20 times in a row

The role of the minute taker is crucial in enabling you to get the most out of your meetings. You need to be highly organised and prepared, be able to record accurately and write notes transparently, and have good listening skills.

How can you make your meetings more productive through minutes?

Minutes are there to ensure that all participants in the meeting are on the same page and act as a reminder about what was decided. By having a clear structure of what to expect and what happened in the meeting, all team members can ensure that they are prepared to action decisions. Minutes can also serve as legal and historical records for your organisation.

What 5 key things should you include in your minutes?

  1. Your date, time and location – it’s always good to have a record of when and where!
  2. The attendees – who is present (and who isn’t so you can be sure to pass on the minutes)
  3. The purpose – clear objectives of why the meeting is taking place
  4. The agenda – what is covered in the meeting
  5. Decisions – what decisions have been made and what the next steps are

Want to find out more? 

If you would like to discuss any of the details you have read in this blog; including our upcoming Advanced Minute Taking’ training course, please email us at [email protected].

Social media

For training updates and other interesting content, follow our Twitter page: @UModernGov

Can’t make the date?

We can run this course for you In-House, at your organisation or a venue of your choice, on a date to suit you. Bringing your team together for a group training event is a great team building exercise, and we work closely with you to develop a bespoke training agenda that is completely tailored to your organisation’s requirements.

Contact our In-House training team on [email protected] or call 0800 542 9414 to find out more.